Contact us today!
866-348-2602

Total Tech Care Blog

Total Tech Care has been serving Florida since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Use Microsoft Word To Create Envelopes For Your Contacts

Tip of the Week: Use Microsoft Word To Create Envelopes For Your Contacts

Microsoft Office has long been a valuable asset for all types of businesses, but would you be surprised to hear that most organizations don’t take full advantage of it? All of the most recent editions of programs like Microsoft Word, Excel, and PowerPoint are designed with powerful, user-friendly interfaces that allow your business to do lots of neat things. In fact, you can create a professional envelope for your organization, add a list of contacts from a CSV file or from Outlook, and so much more.

Step 1: Open a New Document
Blank Page

Step 2: Access the Layout Menu
Layout

Step 3: Change the Size of the Page
You want the page to be set to the proper envelope size. If you need to know what size your envelopes are, try checking the box. #10 is generally the traditional letter envelope.
Envelope 10

Step 4: Check the Layout
Before proceeding, make sure that the layout has changed to the proper size.
Envelope 10 Resize

Step 5: Go to the Insert Tab and Select Text Box
Insert Tex Box

Step 6: Use the Simple Text Box Option
This will be used for your return address.
Insert Tex Box2

Step 7: Update the Address and Draft the Text to the Desired Location.
Drag to Position

Step 8: Remove the Border Around the Text Box
You can do this by right-clicking the box and selecting Format Shape. Switch the radial button from Solid Line to No Line.
Remove Border

Step 9: Style and Brand Your Return Address
You can use the Font options to customize the appearance of your return address. Make sure you don’t forget your logo.
BrandingAddress

Step 10: Start Your Mail Merge
First, let’s add another Text Box. You should remove the standing text and leave the cursor right where it is in the box.
Mail Merge 5

Step 11: Load Your Contacts
To do this, access Select Recipients and check the source of your contacts. You’ll need a CSV file for this next step.
Mail Merge 1

Step 12: Select Address Box. This appears in the text box that you created earlier.
Mail Merge 6

Step 13: Follow the Directions to Format Your Address
Mail Merge 4

Step 14: Preview Your Results
Use the Preview Results option to check that the addresses are displaying properly, are simple to read, and fit on the envelope. This might change depending on how many recipients you have. Just scroll through them to ensure that the formatting remains the same throughout them all.
Mail Merge 7

Step 15: Save or Print
That just about wraps it up. You can finish your work or print them out as you see fit.
Mail Merge 8

For more great tips and tricks, subscribe to Total Tech Care’s blog.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, 28 February 2025
If you'd like to register, please fill in the username, password and name fields.

Blog Archive

Sign Up for Our Newsletter

  • First Name *
  • Last Name *

      Free Consultation

      Sign up today for a
      FREE Network Consultation

      How secure is your IT infrastructure?
      Let us evaluate it for free!

      Sign up Now!

      Free Consultation
       

      Tag Cloud

      Security Tip of the Week Technology Best Practices Business Computing Cloud Privacy Hackers Productivity Hosted Solutions Software Efficiency Network Security Business Google Internet Microsoft Email Malware Backup Workplace Tips Innovation User Tips Data Computer Mobile Devices IT Services Hardware Android VoIP Disaster Recovery communications IT Support Smartphones Business Continuity Communication Miscellaneous Smartphone Mobile Device Browser Small Business Network Productivity Collaboration Cybersecurity Quick Tips Users Business Management Windows Managed IT Services Upgrade Phishing Outsourced IT Ransomware Data Backup Windows 10 Data Recovery Save Money Cloud Computing Office Server Passwords Windows 10 Chrome Virtualization Tech Term Saving Money Holiday Gadgets Social Media Microsoft Office Managed Service Managed IT Services Automation Operating System Cybercrime Computers Facebook Artificial Intelligence Health Hacking BYOD Internet of Things Mobile Device Management Networking IT Support Wi-Fi Managed Service Provider Information Covid-19 Spam Office 365 Telephone Systems Alert Information Technology Remote Recovery Employer-Employee Relationship Social Engineering Mobility Router BDR Bandwidth Money Big Data Human Resources Encryption Applications Remote Monitoring Data Breach Mobile Computing Law Enforcement Application App History Password Apps Blockchain Paperless Office Data Storage Patch Management Remote Computing Mobile Office Government Private Cloud Office Tips Training Managed IT How To VPN Two-factor Authentication Vulnerability Windows 7 Word Google Drive Mouse Flexibility HaaS Infrastructure Voice over Internet Protocol Marketing WiFi Servers IT solutions Avoiding Downtime Entertainment Website Budget Data Security Wireless Gmail Bring Your Own Device Data Management Work/Life Balance Settings Firewall Telephone System Staff Software as a Service End of Support Conferencing Machine Learning Virtual Reality Education Vendor Apple Physical Security Remote Work Connectivity Safety Scam Managed Services Display Social Sports HIPAA Redundancy User Error Keyboard Meetings Employee/Employer Relationship Vendor Management RMM Risk Management USB Data Protection Hacker Save Time The Internet of Things Lithium-ion battery Cleaning Help Desk Virtual Assistant Hiring/Firing Printing Authentication Fax Server Battery Shadow IT SaaS Legal Managed Services Provider Update Internet Exlporer Database Business Intelligence Virus Network Congestion Remote Workers Audit Unified Threat Management eWaste Worker Google Docs Identity Theft IT Management Computer Accessories PDF Processor Botnet Proactive IT IT Plan Hard Drive Augmented Reality Wearable Technology Best Practice Retail YouTube Fraud Hard Drives Unsupported Software Printer Black Market Instant Messaging Bluetooth Excel Computing Remote Worker Charger Robot Cryptocurrency Compliance Biometrics Document Management OneNote Computer Care Virtual Desktop Current Events Wireless Technology Solid State Drive Telephony How to Downtime IT Consultant Comparison Digital Signage DDoS Samsung Humor SharePoint Data storage CES Automobile Value Procurement Spam Blocking Business Technology Electronic Medical Records Content Management Workplace Strategy Net Neutrality Computing Infrastructure Access Control Customer Service Going Green Environment Employee/Employer Relationships Mobile Windows 10s Antivirus Reputation Streaming Media Employees Tech Support Windows 365 Workforce Windows 8 Best Available Content ISP Cast Virtual Private Network Techology webinar IT service Laptop Emergency Cables Video Conferencing WIndows 7 ROI Tip of the week Bitcoin Professional Services Shortcuts Public Cloud Customers Employer Employee Relationship Sales Point of Sale Telecommuting Tablet Personal Audiobook Cryptomining Project Management Assessment Nanotechnology Domains Touchpad Cortana Supply Chain Management Windows Server 2008 Batteries Tools Digital Signature Monitoring Windows 8.1 Digitize Politics Warranty IaaS Advertising Television Maintenance Windows Media Player HVAC Google Apps Bloatware User Windows Server 2008 R2 PowerPoint Analysis Notifications Customer relationships Devices Email Best Practices Tablets IT Assessment Manufacturing Administrator Public Computer Enterprise Content Management Transportation Entrepreneur Managing Stress Regulations Managed IT Service Security Cameras Computer Fan MSP Relocation Rootkit Accountants Computer Tips Thought Leadership Shortcut Virtual CIO Credit Cards OneDrive Biometric Security Cameras Microchip Video Games Workers Password Management Benefits Password Manager Cost Management Peripheral Multi-Factor Security Using Data Worker Commute FENG Social Networking Digital Security Cameras Twitter Copiers Experience 5G Search Engine IBM Flash Scalability NIST Smart Technology Business Mangement Quick Tip Trending Business Owner Smartwatch Running Cable Smart Tech Ergonomics Supercomputer Addiction NarrowBand Amazon Memory Development OLED Software Tips Printer Server Sync Search Emails Recycling PCI DSS Virtual Machine 2FA Fiber Optics Employee Wiring iPhone Practices Cache Amazon Web Services Messaging Cabling Hypervisor Netflix Safe Mode Two Factor Authentication Criminal Policy Dark mode Science Trend Micro Root Cause Analysis GDPR Files Hosted Computing Knowledge Wireless Internet Chromecast Music Online Shopping SMS Default App HBO Saving Time Skype File Sharing Procedure dark theme Specifications Shopping Google Search Data loss Camera Distributed Denial of Service Colocation Inventory Customer Relationship Management Uninterrupted Power Supply Leadership Wire Troubleshooting Evernote Analyitcs AI IT Infrastructure Outlook Start Menu Bing Monitor Programming FinTech Travel Millennials Social Network Consultant Screen Mirroring Printers Loyalty Smart Office Books Wireless Charging Investment Frequently Asked Questions Analytics

      Top Blog

      The reasoning for this is simple: you want to make sure that operations are proceeding as intended, even if you’re not there. If you completely check out from the workplace every time you leave, you could return from your vacation to a complete and total disaster that may have been prevented with y...
      QR-Code