Contact us today!
866-348-2602

Total Tech Care Blog

Total Tech Care has been serving Florida since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Technology Can Replace These Office Conventions

Technology Can Replace These Office Conventions

With so many changes in the office environment over the past several decades, it’s no wonder that some of the staples from way back when are no longer crucial to the success of any organization. Technology has driven many conventions of the old office environment into extinction, rendering them obsolete and, in some cases, pretty much pointless to keep around. Here are just a few ways that technology has replaced some of these conventions.

Filing Cabinets

If you have been in business for a while, chances are that you have accumulated filing cabinets that fill up with paper documents faster than expected. They have traditionally been used to keep files safe and in a convenient storage location, but the truth of the matter is that these cabinets are far from convenient these days.

The cloud has enabled the use of document storage systems that put filing cabinets to shame. These systems offer digital environments to safely store documents, and due to the electronic nature of the files, they do not take up massive amounts of physical space in your office. Furthermore, these systems offer search capabilities that will make you never want to sift through a filing cabinet again.

Conference Room Gatherings

When you have a small workforce, it’s easy to call a meeting for the entire office. When you have a larger workforce, especially if you have remote employees, it’s not easy to fit everyone in the same old conference room you used to use for this purpose. Thankfully, technology has made it easier than ever to schedule meetings, even for those who have crazy schedules and meetings that last for hours on end.

Video conferencing software gives businesses the ability to hold much larger meetings without filling an amphitheater, instead administering meetings virtually from just about anywhere. These video conferencing tools also have schedule and calendar integration that can inform you who can make it to the meeting and who can’t.

Traditional Work Desk Accommodations

Your employees’ daily tasks generally revolve around completing tasks at their work desk. While they may have duties that pull them away from time to time, the majority of their work will be done from the comfort of their desk. At least, that’s how things used to be. Nowadays, the trend is moving in the direction of remote work, or at least a more mobile type of work situation.

Remote technology gives businesses the capabilities to equip employees with technology that allows them to work from any location with the right solutions. The pandemic has proved that businesses do not need their employees in the good ol’ brick and mortar office in order to stay functional.

Landline Telephones

Landlines are a relic of the past in the modern office environment. Adding new handsets can be a pain, especially if your infrastructure is dated and was built for a staff much smaller than your own. It might involve running new wires throughout the office which can be both time-consuming and costly. Modern business technology comes to the rescue here, as well.

Voice over IP systems give organizations another way to eliminate unnecessary costs and outdated technology by letting you use your Internet connection for telephony services rather than traditional telephone lines. Plus, it comes with other features that are expected of business telephone solutions, so you are not leaving any value on the table by implementing these solutions.

Need a Hand with Implementation?

If you would like some assistance with updating your infrastructure for a more modern office feel, Total Tech Care can help. We can equip your company with all of the tools you need to take your business to the next level. To learn more, reach out to us at 866-348-2602.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, 02 April 2025
If you'd like to register, please fill in the username, password and name fields.

Blog Archive

Sign Up for Our Newsletter

  • First Name *
  • Last Name *

      Free Consultation

      Sign up today for a
      FREE Network Consultation

      How secure is your IT infrastructure?
      Let us evaluate it for free!

      Sign up Now!

      Free Consultation
       

      Tag Cloud

      Security Tip of the Week Technology Best Practices Business Computing Cloud Privacy Hackers Productivity Hosted Solutions Software Efficiency Business Google Network Security Internet Microsoft Email Malware Backup Workplace Tips Innovation User Tips Data Computer Mobile Devices IT Services Hardware Android VoIP Disaster Recovery communications Business Continuity Smartphones Communication IT Support Miscellaneous Smartphone Mobile Device Browser Small Business Network Productivity Collaboration Quick Tips Cybersecurity Business Management Users Windows Phishing Upgrade Managed IT Services Data Backup Outsourced IT Ransomware Windows 10 Data Recovery Office Cloud Computing Server Save Money Windows 10 Passwords Chrome Gadgets Virtualization Saving Money Tech Term Holiday Social Media Managed IT Services Microsoft Office Managed Service Automation Operating System Cybercrime Artificial Intelligence Computers Facebook Hacking Internet of Things Health Wi-Fi BYOD Mobile Device Management Networking IT Support Remote Alert Spam Information Covid-19 Office 365 Telephone Systems Information Technology Managed Service Provider BDR Recovery Employer-Employee Relationship Social Engineering Mobility Bandwidth Router Law Enforcement Big Data Data Breach Human Resources Remote Monitoring Mobile Computing Password Money Application Encryption App History Applications Private Cloud Remote Computing Blockchain Paperless Office Managed IT Mobile Office How To Apps Office Tips Data Storage Training Patch Management VPN Government Servers Two-factor Authentication Flexibility Mouse Marketing Bring Your Own Device HaaS Data Security Data Management WiFi Work/Life Balance IT solutions Entertainment Website Budget Infrastructure Voice over Internet Protocol Wireless Google Drive Vulnerability Gmail Windows 7 Word Avoiding Downtime Settings Firewall Vendor Management Virtual Reality Apple Save Time Software as a Service Social Telephone System Staff Vendor Machine Learning Cleaning User Error Managed Services Connectivity Remote Work Display Meetings End of Support USB Employee/Employer Relationship Risk Management Education Physical Security Hacker RMM Safety Sports HIPAA Conferencing The Internet of Things Redundancy Lithium-ion battery Data Protection Keyboard Scam Botnet CES Procurement IT Plan Fax Server Workplace Strategy Net Neutrality Business Technology Document Management Content Management Access Control Solid State Drive Help Desk Wireless Technology SaaS Unsupported Software Printing Virus How to Downtime Virtual Assistant Charger Authentication Unified Threat Management Network Congestion Computer Accessories Compliance Data storage Managed Services Provider eWaste OneNote Computer Care Automobile Current Events Telephony Database Computing Infrastructure Update Samsung Remote Workers Going Green Printer Processor Google Docs Wearable Technology Bluetooth Value Hard Drives Identity Theft Retail Spam Blocking Instant Messaging Electronic Medical Records Battery Hard Drive Shadow IT Robot Excel Legal Biometrics Hiring/Firing Internet Exlporer IT Consultant Virtual Desktop Augmented Reality Computing Fraud PDF DDoS Remote Worker Humor SharePoint Cryptocurrency Proactive IT Business Intelligence Digital Signage Best Practice Audit Worker Comparison YouTube IT Management Customer Service Environment Black Market Antivirus WIndows 7 Computer Fan File Sharing AI Rootkit Business Owner IT Infrastructure Windows 8 Inventory Specifications Bing NarrowBand Camera FinTech IT service Workers Wire Social Network Benefits Search Evernote iPhone Travel FENG Investment Employees IBM Tablet Employee/Employer Relationships Millennials Printers Flash Domains Windows 365 Smart Office Smart Technology Wireless Charging ISP ROI Windows Media Player Files User Video Conferencing PowerPoint Sales Supercomputer Bitcoin Workforce Shortcuts Chromecast IaaS Software Tips Maintenance Virtual Private Network Sync Point of Sale Emails Bloatware Personal Cables Cryptomining Colocation Uninterrupted Power Supply Managing Stress Supply Chain Management Monitoring Tablets Nanotechnology Batteries Telecommuting Project Management Windows 8.1 Netflix Entrepreneur Digitize Cameras Two Factor Authentication Cortana Monitor Windows Server 2008 R2 Root Cause Analysis Digital Signature Customer relationships Knowledge Music HBO Shortcut Warranty Streaming Media Skype Email Best Practices Cost Management HVAC IT Assessment Google Apps Manufacturing Reputation Tech Support Data loss Social Networking Content Analysis Computer Tips Leadership Devices Managed IT Service Troubleshooting Techology Security Cameras Laptop Outlook Administrator Start Menu Virtual CIO Enterprise Content Management OneDrive Printer Server Biometric Security Customers Running Cable Screen Mirroring MSP Peripheral Loyalty Audiobook Accountants Microchip Digital Security Cameras Memory Thought Leadership Using Data Books Credit Cards Touchpad Frequently Asked Questions Mobile Windows 10s Password Management Copiers Password Manager 5G Advertising Multi-Factor Security Cast Quick Tip Politics Search Engine Ergonomics webinar Twitter Emergency Smartwatch Tip of the week Notifications Professional Services Public Cloud NIST Development Employer Employee Relationship Business Mangement OLED Science Smart Tech Virtual Machine Trending PCI DSS Assessment 2FA Addiction Fiber Optics Amazon Employee Windows Server 2008 Tools Messaging Recycling Cabling Relocation Practices Hypervisor Distributed Denial of Service Customer Relationship Management Wiring Policy Television Dark mode Consultant Analyitcs Cache Trend Micro Video Games Amazon Web Services Programming Safe Mode SMS Analytics Worker Commute Criminal Default App Experience Hosted Computing Saving Time GDPR Procedure Public Computer Regulations dark theme Best Available Wireless Internet Shopping Transportation Scalability Online Shopping Google Search

      Top Blog

      The reasoning for this is simple: you want to make sure that operations are proceeding as intended, even if you’re not there. If you completely check out from the workplace every time you leave, you could return from your vacation to a complete and total disaster that may have been prevented with y...
      QR-Code