Contact us today!
866-348-2602

Total Tech Care Blog

Total Tech Care has been serving Florida since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Gmail Templates Can Speed Up Your Communications

Gmail Templates Can Speed Up Your Communications

Email is one of the most popular business communication tools, with Google’s Gmail service being a popular choice with a market share of around 33.7 percent. It therefore makes sense that a lot of time is spent using Gmail, time that you might like spent on other initiatives. To help reduce the amount of time spent in Gmail on routine correspondence, we’re sharing how you can use Gmail templates to get the job done.

There are multiple add-ons and browser extensions available to help boost your email templates with more dynamic options, but today, we’ll be focusing on the baked-in capabilities that Gmail comes with.

What is a Gmail Template?

A template is Gmail’s digitized version of a form letter—a stock piece of correspondence that doesn’t change much (if at all) each time it is sent. Naturally, by eliminating the time it takes to repeatedly re-type what is essentially the same message over and over, a template can make your more routine correspondences much more efficient.

As a result, you can spend more time on your more important tasks, without short-changing your communications.

Activating Gmail Templates

In Gmail, access your Settings by clicking on the gear-shaped icon. From there, select See All Settings, and then Advanced. On the page that appears, you should find an option for Templates. Enable it and Save Changes.

Now, you’ll have the capability to create whatever template you need for your usual correspondence.

Creating a Gmail Template

Generating a new template is very simple. All you must do is start a new email and write it out the way that your template should replicate. Once your template is written to your liking, click the message’s three-dot menu and navigate to the Templates option. In the sub-menu that appears, you can Save draft as template (which also gives you the option to overwrite your old templates if they need an update). The Templates sub-menu is also where you’ll find all the templates you have saved in the past, when you’re ready to use them, as well as the option to Delete template if one is no longer applicable.

Hopefully, this will help you make much faster use of Gmail in the future. To learn more time-saving technology tricks, make sure you subscribe to our blog!

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, 24 April 2025
If you'd like to register, please fill in the username, password and name fields.

Blog Archive

Sign Up for Our Newsletter

  • First Name *
  • Last Name *

      Free Consultation

      Sign up today for a
      FREE Network Consultation

      How secure is your IT infrastructure?
      Let us evaluate it for free!

      Sign up Now!

      Free Consultation
       

      Tag Cloud

      Security Tip of the Week Technology Best Practices Business Computing Cloud Privacy Hackers Productivity Hosted Solutions Efficiency Software Network Security Business Google Microsoft Internet Email Malware Workplace Tips Backup Innovation Data User Tips Computer Mobile Devices IT Services Hardware Disaster Recovery Android VoIP communications Business Continuity IT Support Smartphones Communication Miscellaneous Smartphone Mobile Device Network Browser Small Business Collaboration Productivity Cybersecurity Quick Tips Users Business Management Phishing Upgrade Windows Managed IT Services Ransomware Data Backup Outsourced IT Windows 10 Office Cloud Computing Server Save Money Data Recovery Windows 10 Passwords Saving Money Holiday Social Media Gadgets Tech Term Chrome Virtualization Automation Managed IT Services Managed Service Microsoft Office Cybercrime Operating System Artificial Intelligence Computers Facebook BYOD Mobile Device Management Networking Internet of Things Health IT Support Hacking Wi-Fi Information Technology Information Covid-19 Managed Service Provider Alert Spam Office 365 Telephone Systems Remote Router Bandwidth Recovery Employer-Employee Relationship BDR Social Engineering Mobility Application Law Enforcement Human Resources Big Data Data Breach Remote Monitoring Password Money Encryption Mobile Computing App Applications History Paperless Office Government VPN Data Storage Private Cloud Patch Management Remote Computing Managed IT Mobile Office Apps Office Tips Training How To Blockchain Gmail Avoiding Downtime Settings Infrastructure Voice over Internet Protocol Two-factor Authentication Vulnerability Windows 7 Word Mouse HaaS Bring Your Own Device Data Management Servers Work/Life Balance Flexibility Marketing Data Security WiFi IT solutions Google Drive Entertainment Wireless Website Budget Lithium-ion battery USB Keyboard Software as a Service Telephone System Staff Machine Learning Connectivity Remote Work Vendor Firewall Managed Services Conferencing Display Virtual Reality Scam Apple Save Time Social Employee/Employer Relationship RMM Cleaning User Error Data Protection Vendor Management Meetings End of Support Risk Management Education Physical Security Hacker Safety HIPAA Sports The Internet of Things Redundancy Help Desk SharePoint Printing Proactive IT Spam Blocking Electronic Medical Records Best Practice IT Consultant Update Customer Service YouTube Hiring/Firing Managed Services Provider Environment Black Market Humor Google Docs Fax Server Database Identity Theft Remote Workers Document Management SaaS Solid State Drive Wireless Technology Processor How to Downtime Business Intelligence Audit Augmented Reality Worker Hard Drive Fraud Network Congestion Data storage IT Management eWaste Automobile Botnet Remote Worker IT Plan Computing Infrastructure Computing Cryptocurrency Going Green Virus Unsupported Software Unified Threat Management Wearable Technology Comparison Retail Hard Drives Computer Accessories Charger Battery Instant Messaging Robot Excel Shadow IT Digital Signage Compliance CES Legal OneNote Computer Care Current Events Biometrics Virtual Desktop Telephony Internet Exlporer Business Technology Content Management Samsung Access Control Printer Procurement Bluetooth Workplace Strategy PDF Virtual Assistant Net Neutrality DDoS Value Authentication Employees Relocation Outlook Employee/Employer Relationships Leadership Troubleshooting Cables Customer Relationship Management Windows 365 Start Menu ISP Distributed Denial of Service ROI Loyalty Nanotechnology Telecommuting Video Games Analyitcs Video Conferencing Screen Mirroring Project Management Sales Frequently Asked Questions Bitcoin Shortcuts Books Cortana Worker Commute Programming Experience Point of Sale Mobile Personal Windows 10s Cryptomining Digital Signature Scalability Supply Chain Management Cast Warranty Monitoring Tip of the week Batteries webinar HVAC Emergency Google Apps Antivirus Business Owner Windows 8.1 Professional Services Windows 8 Digitize NarrowBand Public Cloud Employer Employee Relationship Analysis Windows Server 2008 R2 Assessment Devices IT service Search Administrator Customer relationships iPhone Windows Server 2008 Enterprise Content Management Email Best Practices Tools Consultant Tablet IT Assessment MSP Manufacturing Accountants Television Thought Leadership Credit Cards Domains Analytics Microchip Computer Tips Files Managed IT Service Password Management Security Cameras Password Manager IaaS Multi-Factor Security Maintenance Virtual CIO Best Available OneDrive Chromecast Biometric Security Search Engine Public Computer Twitter WIndows 7 Bloatware Peripheral Digital Security Cameras Colocation Regulations Using Data Uninterrupted Power Supply NIST Transportation Business Mangement Smart Tech Trending Tablets Copiers Computer Fan 5G Rootkit Addiction Amazon Entrepreneur Quick Tip Monitor Ergonomics Workers Smartwatch Benefits Recycling Practices Shortcut Development FENG Wiring OLED PowerPoint Virtual Machine Streaming Media IBM Windows Media Player Cache Amazon Web Services User Cost Management PCI DSS Reputation Social Networking 2FA Flash Fiber Optics Tech Support Safe Mode Employee Smart Technology Criminal Content Hosted Computing Techology Messaging Laptop GDPR Cabling Hypervisor Supercomputer Wireless Internet Online Shopping Managing Stress Policy Customers Software Tips Dark mode Sync Trend Micro Emails File Sharing Running Cable Audiobook Inventory Specifications Memory SMS Touchpad Cameras Camera Default App Saving Time Wire Evernote Procedure Politics Travel dark theme Advertising Shopping Netflix Google Search Two Factor Authentication Millennials AI Root Cause Analysis Printers IT Infrastructure HBO Notifications Knowledge Smart Office Bing Music Wireless Charging FinTech Skype Science Social Network Workforce Data loss Printer Server Virtual Private Network Investment

      Top Blog

      The reasoning for this is simple: you want to make sure that operations are proceeding as intended, even if you’re not there. If you completely check out from the workplace every time you leave, you could return from your vacation to a complete and total disaster that may have been prevented with y...
      QR-Code